Follow the steps below to register as a contractor for Illawarra Coal.
We suggest you read through the steps before you get started, and allow yourself time to source and upload the information about your employees who will work for Illawarra Coal. A nominated administrator from your business will be required to complete this process.
User guides with screenshots can be found on the Help and Resources page.
Let’s get started!
Click the button above to go to the system.
> Start by selecting the country your business operates in, and then search for your ABN
> Enter contact details, including email and business address and phone number
> Select Request Registration to have the business registration verified and be emailed login details
Already have an account? Click Back to login above Business Details Registration.
Step 2 > Complete contractor validation form
New workers will complete a Illawarra Coal online contractor validation form, which must be approved by a site representative prior to applying for a Illawarra Coal role.
1. Complete the online validation form by following this link: Contractor Validation Form >>
2. On approval, you will be emailed an approved letter PDF which you must upload for your worker when you apply for their role/s in the system (step 5 below)
Step 3 > Add workers
Now your business is registered, you can login to add your workers in the system! You’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.
Step 4 > Pay for worker registration
With your employees entered in the system, you can pay for their registration and order their access ID cards (if selected) to work for Illawarra Coal.
Worker registration costs $10 + GST per person per year for the management of roles and verification of documents. Annual registration renewal costs $10 +GST. A tax invoice will be supplied on payment.
If you want a site access card for your worker, that process will be completed at the end of registration at a cost of $15 + GST.
Step 5 > Add roles, upload documents and book training
You will next select your worker’s name to Add New Role and choose the role they’ll perform for Illawarra Coal.
Please note that only one role may be processed at a time. If the worker needs access to multiple sites, you will need to repeat this step once each role is approved.
Your selections here will determine the competency documents (licences, for example) you’ll upload in the system to prove your worker’s qualifications to perform the chosen role/s. You will also need to upload the approved contractor validation form PDF from step 2.
As you’ve chosen roles, corresponding training may have also been selected for your worker. The Generic Heavy Haulage Induction costs $20 + GST per worker.
Step 6 > Documents validated and roles applied
The documents you’ve uploaded during registration will be validated. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval, the roles will be applied to your workers in the system.
Step 7 > Book site familiarisation
On role approval, contact your Illawarra Coal site representative to book required site familiarisation training for your worker.
Purchasing Access ID cards
It is not compulsory to purchase access ID cards for your workers at Illawarra Coal. However, after their registration is complete and their role is approved, you may purchase their card by following these steps: Login > Manage Employees – select the worker’s Subscription > Order replacement card. The card costs $15 + GST.
It’s important to keep your company and worker details up to date, and you’ll be emailed if any documents are expiring so you can update them in the system and maintain your compliance.