About Contractor Management

Contractors working for Illawarra Metallurgical Coal must first be registered in the online Illawarra Contractor Management System.

The system underscores the Illawarra Metallurgical Coal commitment to the health, safety and wellbeing of everyone working for us.

It allows contracting companies to register their business details to create an account, and then register their workers, selecting the role they perform for Illawarra Metallurgical Coal, and booking inductions which must be completed to work safely on site.

The systems allow Illawarra Metallurgical Coal and its contractors to manage a shared duty of care and meet safety obligations.


Pegasus connects a competent workforce. They manage the Contractor Management System on behalf of Illawarra Metallurgical Coal.

The complete Pegasus workforce management solution:

  • provides immediate access to data on the workforce
  • manages all training and inductions
  • administers compliance and pre-qualification documents
  • manages the qualifications and competency, including licences and medicals, of all workers on a project
  • awards accreditation upon successful completion of inductions and assessments
  • provides tools for audit, investigation and inspection of businesses and workers
  • offers online and call centre support
  • manages contractor performance over term of their contract

Visit pegasus.net.au

The Registration Process

Follow the steps below to register as a contractor for Illawarra Metallurgical Coal.

We suggest you read through the steps before you get started, and allow yourself time to source and upload the information about your employees who will work for Illawarra Metallurgical Coal. A nominated administrator from your business will be required to complete this process.

User guides with screenshots can be found on the Help and Resources page.

Let’s get started!

Step 1 > Register your business in the Illawarra Contractor Management System

Click the button above to go to the system.

> Start by selecting the country your business operates in, and then search for your ABN
> Enter contact details, including email and business address and phone number
> Select Request Registration to have the business registration verified and be emailed login details

Already have an account? Click Back to login above Business Details Registration.

Step 2 > Complete contractor validation form (This step is not required for Delivery Driver Roles)

New workers will complete a Illawarra Metallurgical Coal online contractor validation form, which must be approved by a site representative prior to applying for a Illawarra Metallurgical Coal role.

1. Complete the online validation form.

2. On approval, you will be emailed an approved letter PDF which you must upload for your worker when you apply for their role/s in the system (step 5 below)

Step 3 > Add workers

Now your business is registered, you can login to add your workers in the system! You’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

Step 4 > Pay for worker registration

With your employees entered in the system, you can pay for their registration.

Worker registration costs $10 + GST per person per year for the management of roles and verification of documents. Annual registration renewal costs $10 +GST. A tax invoice will be supplied on payment.

Step 5 > Add roles, upload documents and book training

You will next select your worker’s name to Add New Role and choose the role they’ll perform for Illawarra Metallurgical Coal.

Please note that only one role may be processed at a time. If the worker needs access to multiple sites, you will need to repeat this step once each role is approved.

Your selections here will determine the competency documents (licences, for example) you’ll upload in the system to prove your worker’s qualifications to perform the chosen role/s. You will also need to upload the approved contractor validation form PDF from step 2.

As you’ve chosen roles, corresponding training may have also been selected for your worker. The Generic Heavy Haulage Induction costs $20 + GST per worker.

Step 6 > Documents validated and roles applied

The documents you’ve uploaded during registration will be validated. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval, the roles will be applied to your workers in the system.

Step 7 > Book site familiarisation

On role approval, contact your Illawarra Metallurgical Coal site representative to book required site familiarisation training for your worker.

It’s important to keep your company and worker details up to date, and you’ll be emailed if any documents are expiring so you can update them in the system and maintain your compliance.


Help and Resources

System documents & forms

Helpful resources

This Knowledge Base includes steps to help an administrator check company compliance, search for and edit employees, run reports on competencies or work hours, and create users, among other helpful tips. This process can be completed in Onsite, the Pegasus software that powers the Illawarra Contractor Management System.

The Business Rules specify the requirements of the documents you upload in the system. Ensuring your documents meet these requirements will save time and have your workers approved faster.

Complete and return this form if you have a new worker who is already registered to a different company in the system, and you need them added to your company. Workers can be removed from your company by an administrator directly in the system. Instructions on how to complete this process are available under the End Employment sub-heading of this page: https://kb.pegasus.net.au/display/OCCS/Person

Frequently asked questions

Please click to expand the FAQ below.

Where do I register in the system?

Select the REGISTER button at the top of the page to find the Contractor Management System where you will register your business and employees to work for Illawarra Metallurgical Coal. If you already have an account, select to LOGIN with your details.

What benefit does the system have for contractors?

Registration ensures contractors are qualified to work for Illawarra Metallurgical Coal. It allows you to keep company and worker information up to date in one place online, and to ensure your workers are qualified and compliant to safely work on site.

How much does worker registration and inductions cost?

Worker registration costs $10 + GST per person per year for the management of roles and verification of documents. Annual registration renewal costs $10 +GST. A tax invoice will be supplied on payment.

The Generic Heavy Haulage Induction costs $20 + GST per worker.

Who do I contact if I have questions about the system?

You can contact Pegasus, who manages the Illawarra Contractor Management System. Visit Contact Us for details.